Document
verification is the procedure used by decision-makers to confirm the validity
of documents submitted by applicants in support of their application
qualifications, funding, sponsorship, etc. It is true that a bank statement
attesting to the applicant's financial stability or a certificate attesting to
the institution's giving of a qualification are valid.
Travel
documents
This guidance is
focused on validating supporting documents. It does not apply to travel
documents, which serve as identification and proof of nationality. Travel
documents are examined by the National Document Fraud Unit, qualified entry
clearance officers or managers, or skilled staff members. A Document Assessment
Record contains the evaluation's findings. Never provide the applicant or a
third party access to this.
How to record
the results of a document verification check
The results of a
Document
Verification check could come in a variety of formats depending
on the method and the outcome. When a document is discovered to be a fake, the
person conducting the verification the "verifying officer" usually
produces a Document Verification Report, and it is a record in a standard
format that describes the steps the verifying officer you or a member of a
particular verification team took to verify the document and records the
findings.
The verifying
officer must accurately complete all required fields, who was contacted at the
issuing authority to verify the document and their position within the company,
note the questions posed and the complete response received, only include
information from the verifying authority, avoid speculation that goes beyond
the information received, and state the check's outcome and the date on the
report. There will be no Document Verification Report whether it is the
Confirmation of Acceptance or Certificate of Sponsorship for Study that has
been confirmed since these are checked contrary to Home Office systems.
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